Buying a business phone service is an essential part of running a company. If you are looking for the best, then your primary choice should be a local business phone service. Unfortunately, you may not know about the various phone services in your area.
This can make it especially difficult to find the best one in your locality and get one at the best possible price. Instead, when you buy a phone service, you might end up spending a hundred or even thousands of dollars on a service that does not fit your need. The best way to overcome this is to get a virtual phone or VoIP service that will run at a much lower rate than the traditional business phones.
Local landline providers no longer dominate the market of business phones and now it is possible for you to use other zip codes as well for your business phone services.
This is a major game-changer for businesses that need to work in multiple locations while being situated in one. This also gives a technology such as a phone analytics, time records, and even an online system to monitor it all. This article is meant to help you in analyzing the best VoIP service in your locality and to teach you a little more about using them to your advantage.
No Zip Code Restrictions
The need to sort your business phone service providers by zip codes is now obsolete. Now you would never have to use a phone book to check your business zip code and call the telephone company for a new business phone service. Those days are long gone and have been replaced by the VoIP services. These allow you to quickly set up your business phone service without any unrequired hassle.
The whole process can be done within 20 minutes without the need to schedule or wait on a phone call with a service technician and book multiple appointments. With VoIP, it doesn’t even matter if the phone service provider is even in your city at all since now you can pick the best service no matter how far away.
The Blessing of VoIP Tech
If you have already started to embrace the boom of technology in the field of your business, you will find it much more efficient to use VoIP instead of a landline. When you start a new business or start to remodel an existing one, the main task is to set up everything and get your systems running. This not only requires you to focus on the task at hand but also make the best use of all the technical resources you have at your disposal. This includes setting up your business phone service.
Now, to properly set it up, you can simply contact a VoIP service and forget about the business landline phone service providers by zip code. This makes things a lot easier and user friendly for you as it lets you use the technology to your advantage.
You can use call tracking and figure out what your customers want. You can figure out where they call from and analyze their demographic and use this to advertise and market your products better.
In the “good old days”, you would have had to wait for several days before a technician would come to your office to set up your lines since the virtual phone services are all based and controlled via the internet.
How to Choose the Best VoIP
Since virtual landlines are fairly new to the market, there aren’t many guidelines you can follow to be sure that you have picked the right one. To help you with that, here are some tips that will ensure that all your VoIP services are top-notch.
Step 1. Number
Knowing the number of required lines is the most important part of getting a VoIP. Whether you want just 1 line or 5 separate ones, there are different providers to go-to for getting the best value for money.
For bulk lines, you may wish to look for cheaper alternatives as it can get expensive. Some providers are better suited for large businesses only and can become unneeded for smaller ones.
Step 2. Medium of Taking Calls
Your medium of taking phone calls matters a lot. It depends on whether you would like to receive all your business phone calls on a cell phone, or would you rather work towards building a certain office landline phone system. For the cellphone-based medium, you can go for any ordinary VoIP and choose the basic plan. This will help you save a ton of money, and give you the benefit of portability.
On the other hand, if you wish to include physical landline devices, you may wish to go for a service that provides both. A good VoIP for this would be Phone.com or Ring Central, although the latter can become a little pricey.
Step 3. Number of Employees
Your number of employees who need to be accessing the VoIP service will be the final step in determining your cost of service. All VoIP service providers give you the option to work with an unlimited number of devices and not interfere with the chain of command in the office.
However, this does not apply to the number of external phone numbers you will receive. You will have to pay for adding more phone numbers, hence it is essential to know how many of your employees will require this service. For example, if you run a large business, your inbound sales department may require about 50 phones. So, in this case, you may need to get 50 external phone numbers. On the other hand, a small business usually requires 2 or 3 external numbers.
Another benefit of the VoIP service over the normal landlines is that you can get access to a softphone application on your laptop. This will let you manually monitor and control all of your phone lines online and give you the ultimate control over your analytics.